Case Studies

 

Extranets and intranets for schools and colleges

Store report cards, attendance records, teacher notes, newsletters and events in each parent's workspace. Reduce administration and printing costs and make sure documents reach parents quickly and efficiently.

The easiest way to send documents home

Docutiva is the perfect platform for schools. Every parent receives their own workspace in which to store report cards, attendance records, teacher notes, newsletters, school events and calendars. By giving parents access to their childs account, you can be sure they are fully aware of what is happening at school and with their childs education.

Docutiva saves the administration of printing, co-ordinating and distributing documents across the school and ensures that documents are not lost in transit. The cost savings on printing over the school year are significant and Docutiva aims to reduce your carbon footprint by moving your school to a more paperless environment.

Parents have access to a repository of all their childs report cards and records from their entire school career and can download archived documentation on demand.

Save time with fast, reliable uploads

When it's time to distribute report cards or attendance records to parents, Docutiva's built-in batch uploader lets you upload a single ZIP archive containing all your documents in a single process. Docutiva will identify where a file belongs and upload it to the correct parent workspace using an intelligent naming convention. After uploading the files into their respective workspaces, the system will send parents an email to let them know new documents have been uploaded into their account.

Communicate with parents using task tickets

Using task tickets, you can create a conversation string between parents and teachers. This could be used as a first step in discussing a problem or to arrange a meeting, and is initiated within the secure environment of the school portal. This lets teachers focus on their workload and schedule their time with fewer interuptions.

Task tickets provide an audit trail of parent communication, allowing you to view past conversations and requests within their workspace easily, and to deal with any problems efficiently.

 
Docutiva is the secure online document management system for schools and colleges, providing end-to-end extranet and intranet software for internal collaboration and parent document distribution. Give parents access to their child's documentation and cut down the amount of time and money spent distributing and printing documents. Docutiva ensures all documents are securely delivered to parents through a secure student extranet.